October 20 2018
The post is going to familiarize readers with what is sanctioned and unsanctioned apps. Along with their definitions, you are going to address different concepts that are directly or indirectly involved behind sudden data breach due to unsanctioned cloud services.
What is Sanctioned and Unsanctioned Apps?
Sanctioned Apps – The sanctioned cloud services are used in enterprise-core procedures and, as a result, covers confidential business data. Few of the sanctioned cloud apps are Office 365, Box, Salesforce, etc. These services serve organizational cloud security standards to ensure the protection of industrial data, which is stored online. 18.1% of all files uploaded on the online-based document sharing services comprise confidential content like PII, confidential IP, PHI, or financial records. Inbuilt state-of-the-art controls are availed in popular CSPs infrastructure to protect data from their end. However, it is also the responsibility of consumers to secure their content by gaining controls over employee’s data use and activities. Enterprises can adopt a CASB solution provider to have an unbreakable cloud security environment in their business.
Unsanctioned Apps – In today’s world of digitization, the BYOD concept is widely used in business work culture. It provides flexibility to the officials, enabling them to access their enterprise content from any location and any device. This causes the use of unsanctioned apps, which are accessed unwilling by the IT workers. Unsanctioned cloud services are the one that enables an individual to work with industry data on any public or unsecure online platform. In majority cases, employees are unknown from the fact that they are working with unsecure apps to use the business content. However, it is a big threat for enterprises because internet hackers keep their constant eye on public network with the aim of causing a Cyberattack.
Let’s Go Through Some Shocking Facts And Figures
Following listed are few facts and figures for industry online security. These points are found in a survey conducted by one of the top identity and access management vendors.
7 out of 10 enterprises are working on online services and apps, which are not officially sanctioned by the IT departments.
43% of the responders agree that they are storing and managing the password in Excel sheets and sticky notes.
A shocking fact was observed that 34% of the responders are sharing their cloud apps account passwords on social media platforms.
43% of the enterprises allow accessing of the cloud-based applications to their business partners and external consultants.
20% of the employees are able to work with the data of their previous company. Even after quitting their job from previous industry, they can use their old office account.
81% of officials say that they work with cloud services to use their business content on personal devices.
Time to Turn Your Mind Towards Business Security – After reading the above facts and figures, it seems as if enterprises are taking cloud storage security as a joke. Users need to be clear with a fact that ‘cloud computing security is a shared responsibility, only cloud service providers are not responsible for it’. If you are having a mindset that CSPs will see everything including security then, be sure that you are going to be the next target for attackers.
Anchor Tenant Apps Emergence
Consider a scenario to understand the actual concept of Anchor tenant and the reason for the presence of unsanctioned apps in your business network. Suppose your firm has adopted one of the best cloud services, say Salesforce. The IT department of your business deals with deployment and security standards of this service. When employees start using this app, they determine a path to gain values by consolidating the main Salesforce application with other 3rd party apps like Marketo, Zendesk, etc. This type of anchor tenant arrangement is completely supported by Salesforce because it helps service provider to grow their business. Here comes a point to be noted that ‘Have your IT department officially given permission to employees for consolidating main Salesforce account with third-party apps?’ The answer to this question is No, according to the imagined scenario.
Now just open your eyes and see that employees on their own consolidate a business app with another cloud service. Enterprise IT department is totally unaware of this activity. These unknown operations share your records back and forth with sanctioned cloud services. Undoubtedly, huge chances of sudden data breaches are there.
Bring Your Arms Around Cloud Ecosystem
Enterprises need to establish a strong cloud security boundary in their business. They have to achieve real-time data visibility on the activities performed by their office workers. Following are five practices recommended to get your arms around the online service platforms:
Be known from the on-premises and off-premises apps, which can get integrated with main office app, involving the sanctioned and unsanctioned applications
Audit the log of activities performed by the employee and weekly check the behavior of officials towards business content
Secure use of several apps with one SSO solution
Monitor all business apps in one main app
If you had enforced any cloud security standard in your main official application then, explore this standard in all your ecosystem applications
Security Is All In Your Hand
The sanctioned and unsanctioned apps is an essential concept to be understood by enterprises worldwide. It will help in defining security properly on cloud storage platform. Company authorities need to keep focused eye on each and every activity performed by end users & check that none of the intrusions are present in the form of unsanctioned apps.